Posts tagged cleveland planner
Budget Breakdown
This month's issue of Brides Magazine had a great breakdown of the "average" pricing that brides spend on wedding related items and since this is one of the first questions we review at planning sessions, I thought I'd share- Please keep in mind that these are averages/estimates so the numbers might be totally off for your region.  My feedback, the percentages seem right but the cost seems low in most of the areas.  

Venue, Catering & Rentals
$11,599 (46%)

Photography & Video 
$3,420 (14%)

Gown, Accessories & Day of Beauty
$2,348 (10%)

Flowers & Decor
$1,967 (8%)

Ceremony & Reception Music 
$1,747 (7%)

Event Planner (!!!)
$1,299 (5%)

Invitation Suite & Paper Goods
$806 (3%)

$752 (3%)

Bridal Party Gifts
$538 (2%)

Wedding Cake
$486 (2%)

I think for some of these items, you'll want to priorize in different areas.  You might really need the BEST music ever but not need to import fancy flowers, so your lineup will be different.  Actually, it will probably be different for everyone, but that's a good reason to get yourself a wedding planner so they can help you work through it! 
WWW- Realities of being a Wedding Planner
When you tell people that you are a Wedding Planner for a living, what immediately follows is something like this-
"OMG that must be SO fun, I am SO jealous"
Usually that's the response I get from people who have watched a few wedding shows on WeTV or have seen the unfortunate movie "The Wedding Planner" with Jennifer Lopez.  
Quite a few times a month, I'll also get emails from people who are interested in becoming a wedding planner.  
Here are a few things that I wish the person who "dreams" of being a wedding planner knew before moving ahead with that dream.  

You work nights, weekends and summers.  Period.
Why do I have to say "period"? Because, the first issue that seems to come up when people contact me about becoming a planner is that they really don't want to have to work EVERY weekend and that they like their summers off since they want to spend time with their kids, vacation or anything other than work, during the summer.  
This is an unrealistic expectation if you are truly interested in becoming a successful wedding planner.  You work around everyone else's work schedule.  If most of your clients work from 9-5, they can't meet you during that time so you need to have your evenings and weekends open.  Holidays are the second most popular time to meet and while you don't HAVE to meet with anyone when/if you don't want to, if you are serious you need to make time for brides and when they have free time is up to them, not you.  

Not everyone respects you.
Would you even believe this?  When you tell people you plan parties for a living, you might even get the occasional eye roll from some.  Some people just do not take this profession seriously and in turn will not take you seriously when you tell them what you do.  You should accept that now and learn to live with the side comments and eye rolls.  Don't let anyone convince you that you shouldn't be taken seriously.  Running a business of any kind is hard work.  Working with people on one of the biggest days of their lives is serious work.  Not everyone could do it, even if most people think they could.  

Some vendors love you, some don't.
You'll run into this more often than not unfortunately.  While some vendors have learned to appreciate the extra help a planner provides, some just feel like they get in the way.  If they have gotten used to running things their way and making that work, it doesn't help when someone comes in to run things another way.  I've always approached vendors with respect but unfortunately that doesn't happen with all planners, so sometimes we get a bad reputation from the few who insist on being "the boss" instead of being there to help.  We are all in this for the bride but if you are in it for your ego or for the money, you aren't doing it for the right reasons and you won't succeed.  

You don't get paid for everything you do.
Sometimes you just have to do things, that you didn't think of, that you did contract for, that you didn't charge for because it is going to make the difference between a great wedding and a perfect wedding.  It might mean a few extra calls, an extra meeting or an extra contract review.  I'm not saying you let it get out of hand but you'll know when something just has to be done and you aren't going to send a bill for $10 after someone just got married.  Or maybe you are, but at some point you'll be working for your reputation not for the extra $50.  

People can be mean.
By people, I mean wedding guests.  I've had people be outright rude to me because I was enforcing things that the bride had requested.  As far as the guests know you are just some random staff person there who was hired to make sure THEY had a good time, so they don't know to even consider that you've worked with the bride for an entire year to create the perfect vision for her day.  Sometimes even bridesmaids don't want to listen to your advice.  These girls have been friends with the bride since their college roommate days and they do NOT think that you know better than they do. They will be sure to tell you what you are doing wrong and why it won't work.  Not always, but sometimes.  You really have to just smile and nod and go forward with what you know the bride planned.  That's why being VERY detailed and very clear with the bride will always matter.  You need to know what she wants enforced and what she wants ignored.  

It is a messy job.
You don't wear a gown and heels to work a wedding.  You wear comfortable shoes and something dark along with your hair out of the way and did I mention comfortable shoes?  If your plan is to look super pretty, then you ought to consider being a hostess not a planner.  I'm not saying you don't look good but you are on your feet for a minimum of 9 hours for each wedding.  You do NOT sit down as your job is to be up and moving and making sure everything, everywhere is going like it should.  You are typically hot, moving and dealing with setup, food or some kind of last minute changes. 
My attempted uniform is-
Hair pulled back- I come from a food service background so there is nothing worse than seeing people with their hair down, all over the place when they are anywhere near food.
Something black or something that won't show if you get something dropped on it, or if you get too hot.  You don't usually have tons of time to make outfit changes, so plan ahead of time that you may get messy.
Sleeves- Being around food with bare armpits is awful.  Again, food service background.  Unless you are outside and it is 100 degrees, short sleeves are going to be your best bet.
High cut top-I don't think I need to go into detail but you could be bending over and leaning forward quite a bit, use your judgement
Pants or a long skirt- Refer back to the idea of bending over and again, use your judgement You should always think about being comfortable before you think about wearing heels.  If you are comfortable in heels, that's a different story.  
Comfortable shoes are the #1.  If you need to find the most comfortable shoes, ask a wedding photographer.  They spend almost their entire day on their feet, they will always know the best shoes.  If you get blisters half way through the evening, you have to just suffer for the rest of the night and it can be a long night with blisters on your feet.  

So, does it sound as "glam" as you thought?  Trust me, I've just pointed out the parts that I think people seem to forget or ignore, it isn't all bad.  It is better to start with the things you don't want to hear and move from there.  Being a wedding planner IS a dream job for some, I know it is for me!  

Happy Planning 

Client Feedback- Jason & Annie January 2010
I love hearing back from brides and grooms after their wedding.  Annie & Jason were kind enough to fill me in on their feedback and I've even have some great photos from their wedding to share! 

Here is what they had to say about All Events Planned, wedding planning services. 


Q: What made you decide to hire a wedding planner?
A: We felt a wedding planner is able to bring up all of the important details that we would have forgotten if we planned the wedding & reception just by ourselves.

Q: What types of things attracted you to each planner that you interviewed?
A: We stopped after the first interview!

Q: What was something you found that made you WANT to hire a certain planner?
A: She asked questions and brought up points that we did not think to even plan for during the wedding ceremony and/or reception. She respected us wanting to use our own ideas and we really appreciated that.

Q: What was the best thing your wedding planner did for you?   
A: Everything! She took control at all of the most important transition points of the night; she could look ahead to make sure that things flowed very smoothly, and addressed things before they became an "issue". Took all of the stress away.

Q: What was something your planner did that you would never have thought of doing?
One thing? Let's about setting aside an area for gifts, and coming up with a way for the gifts and cards to be transported away from the reception without us having to worry about it. Also, making sure that the transitions were not distracting; she knew exactly what to do, and just said, "Let me take care of this..."

Q: Did you feel that your wedding planner was worth the cost?
Absolutely. We would recommend her to everyone we know that's planning anything at all, for anything, ever.

Q: Was there anything you would have changed about your experience with your wedding planner?
A: Paid her more! (If one more client answers that way, I'm raising my pricing, lol)

Q: What was something you wish you would have known before hiring your planner?
That a planner makes EVERYTHING easier, and really they are there to iron out every detail. We wish we would have started talking to her a lot earlier.

Q: Is there any situation where you could see why a bride would NOT want a wedding planner?
A: Only if she's insane! (I love that answer)

Q: Any other input you have on your process with your wedding planner (me) any advice, ideas or feedback, it is all welcome. 
A: Her associate was a great help as well; both of you made our day perfect and we still talk about the fact that our day would not have been as special without your help. It was amazing!

Now you can see why I love hearing back from bridal clients.  They have the most wonderful things to say and nothing makes a planner feel better than knowing she made someone's most important day, even better!!  Have you asked your clients to give feedback on your services?  I bet you'll be just as thrilled with what they have to say.  If you are a bride who has hired a planner, why not send her/him over a thank you note right now, it is the best thing a planner can receive. 

All photos were taken by Pulp Foto.  You can visit their site at