Posts tagged why hire a planner
Who Really Needs a Planner- Robin & Tommy
Robin & Tommy were married at St. Ann's in Cleveland and then had a wonderful reception at the Club at Key Center.  The one thing that struck me about their wedding was that everyone there was so happy for them and so excited to be a part of their big day.  They truly glowed with their love for each other and each person that they talked to or that gave a toast, glowed with the same love and happiness for the couple.  Tommy even surprised Robin with a special toast before their first dance. It was so exciting to  be a part of all the love they shared and the beautiful wedding they put together.
On a side note, Club at Key Center did a spectacular job on the event and I am lucky enough to have several weddings this year at the site.  I look forward to working with them and my September & October weddings.  



Robin & Tommy brought their wedding photographer up from Cincinnatti and I must say that Nathan (of Nathan Peel Photography) was a great professional, easy to work with and got me their wedding photos within a week!  That's almost unheard of!  Here are a a few photos of his work and of Tommy & Robin's big day!  



Here is what Robin had to say about working with All Events Planned on her big day!



Q: What made you decide to hire a wedding planner?  
A: Right after I got engaged, a friend of mine had one big recommendation - get a wedding planner, especially to help out on the big day! I am typically pretty organized myself but I knew that it would be such a relief to have someone there on the wedding day to help execute all of the plans. 

Q: What types of things attracted you to each planner that you interviewed?
A: When interviewing a planner, I started with online recommendations from the A: Knot.com and from vendors that I had already booked. I wanted someone who seemed organized, fun and hard working. 


Q: What was something that made you NOT want to hire a particular planner and on the same note what was something you found that made you WANT to hire a certain planner?  
A: One planner that I interviewed did not seem very excited or interested in helping me plan my wedding. She also never followed up with me after our interview, which I thought was very unprofessional. The main thing that made me want to hire Brandi was that she was very organized and prepared for all of our meetings and she was very happy to discuss all of the details of my wedding. Brandi was so much fun to meet with and really helped me feel prepared and organized with all of the wedding planning. 

Q: What was the best thing your wedding planner did for you? 
A: The best thing that Brandi did for me was to help me cover every tiny detail of the wedding ceremony and reception. She thought of aspects of the day that I would have overlooked and I was so glad to have someone help me to make sure that I had everything accounted and planned for. 

Q: What was something your planner did that you would never have thought of doing?  
A: I was so surprised and happy that Brandi sent confirmations and schedules to all on my vendors for the wedding day. It was nice to know that everyone was on the same page and that they knew they could turn to Brandi with any questions on that day. 

Q: Did you feel that your wedding planner was worth the cost?  
A: Very much worth the cost!! I think this was one of the best decisions/purchases that we made for the wedding. It is difficult to put a price on peace of mind on your wedding day! 

Q: Was there anything you would have changed about your experience with your wedding planner?  
A: Nothing, it was wonderful working with Brandi and I could not be happier with the way everything turned out!

Q: What was something you wish you would have known before hiring your planner OR what was something you wish you would have hired your wedding planner to do?  
A: I wish that I would have hired my planner to help with the wedding shower too. I think that it would have made the event run more smoothly and would have been less stressful for my mom and myself. 

Q: Is there any situation where you could see why a bride would NOT want a wedding planner?  
A: Not really... even though I had time to work on the planning before the wedding, I was so glad that neither myself or family/friends had to be burdened with small details and issues that arose on the wedding day. While I could see cost being an issue, I think this was by far some of the best money that we spent for our big day!

I think that seeing her say that this was some of the best money she spent on their big day, is easily one of the best compliments you can receive as a planner!  



Here are some more photos from their day.  




www.alleventsplanned.com
Happy Planning!
Who Really Needs a Planner- Erika & Aron
I am so glad to get started on these again.  I LOVE hearing back from my clients and getting their feedback.  I try to ask questions so they can give me insight on what they were thinking when they hired me and how they felt about the planning process.  It seems like every planner can get the "My Planner was the best, we loved her, she's amazing" feedback, but I like a little more than that.  

Erika and Aron contacted me to work as their planner, months before their wedding.  They own a local business Time for Results Personal Training (in Solon, Ohio).  They were an incredibly busy couple as most of our meetings were held before or immediately after a training session that they had with a client.  They had little time for planning but, just like everyone else, they wanted a beautiful and special wedding. Here are just a few photos from their special day at Crystal Brook Farms.  







Q: What made you decide to hire a wedding planner?
A: We hired a planner because we had a limited budget and no time to work on the details.  We knew a professional would help us stick to our budget, while taking care of the details we didn't have the time to tend to.

Q: What types of things attracted you to each planner that you interviewed?
A: We were looking for a planner on the east side who knew the local vendors and who could meet with us without spending a lot of time travelling.

Q: What was something that made you NOT want to hire a particular planner and on the same note what was something you found that made you WANT to hire a certain planner?
A: We didn't want a planner that also had another job.  We didn't feel that she could dedicate herself fully to us if her hours and interests were being spent elsewhere.  What helped us decide on Brandi was her professionalism, her attention to detail, her accessibility, and her ability to meet us where we work.  She also offered ideas on how to save money so that was an added bonus.

Q: What was the best thing your wedding planner did for you? 
A: Too many things to count!  Her fast follow up on ideas helped me make decisions quickly.  Her knowledge of local and web based vendors was also a huge timesaver.  The day of the wedding wouldn't have gone so smoothly if Brandi wasn't there taking care of absolutely everything. 

Q: What was something your planner did that you would never have thought of doing? 
A: The sand ceremony to mark the blending of our two families.  Bringing us our meals during dinner b/c we were too busy to think of eating.

Q: Did you feel that your wedding planner was worth the cost?
A: YES!

Q: Was there anything you would have changed about your experience with your wedding planner?
A: NO
  
Q: Is there any situation where you could see why a bride would NOT want a wedding planner?
A: Maybe because they think they want to control every aspect of their wedding without realizing all of the time and work involved.

Q: Any other input you have on your process with your wedding planner (me) any advice, ideas or feedback?
A: Our Wedding Planner (you) was amazing, and we will always have fond memories of our wedding day in large part b/c of her help!!!

They were a great couple to work with and if you are looking for personal training in the area
You can contact them through their site Time for Results Personal Training.

Here are some more photos from their wedding


All photos are credited to Open Image Studio 
Things Always Go Wrong.
I can't claim to have just learned this in 2010 but I definitely found out that no matter how long you have to plan and no matter how many planning meetings you manage, something will always go wrong.  Once you accept that, it will make your life easier.  Brides, you'll be able to relax knowing that something that will go wrong, will be covered by your planner.  Planners, you'll stay on your toes, knowing that when something inevitably goes wrong, you'll be ready for it.  


Well, what could go wrong, you ask?  Anything.  There is a never ending list of things that can go wrong.  Different venues represent different complications.  Different vendors mean different personalities to work with, which means LOTS of different things.  Different Brides will always mean new styles of planning, different levels of planning and different needs from your planning process.  While all of that information doesn't help you to KNOW what will go wrong, it at least lets you know that there are SO many areas you have to cover when working on a wedding, so you have to be detailed to be safe.  


For new wedding planners, this is where you lack based only on not having the experience with all of the different people, places and things but it still doesn't mean you can't do a good job, you just have to be even more detailed and more prepared.  


For experienced wedding planners it means that you always have to be prepared and there is no such thing as being totally certain of how to run any wedding.  You'll always have issues, but the more experience you have the easier things are to handle, the more likely you are to expect things and the calmer you'll be, when things do come up.


During this year, things came up that I can say I just found to come from out of left field.  After almost 10 years in the event industry, you'd think that I'd expect anything but that's just not possible.  You'll never be able to expect everything.  You can be prepared for anything but being "ready" for everything is unrealistic.  If you are hiring a planner that is claiming to know it all/done it all and they are insisting your event will be PERFECT, you might want to reconsider this person as they clearly have never worked a wedding.  


However, as a planner my job is to make it "seem" like the event went perfect.  The greatest comment that client's leave (and you'll find this type of comment on any good planners feedback page) is saying that "if anything did go wrong, they didn't know."  You never want them to know, you never want to stop any part of their day to seek them out for help, assistance or questions.  A good planner has to know that and be prepared to handle anything.  That's why you always want to have plenty of planning meetings as well as lots of documentation that review all of your details, timeline, setup and expectations.  


Okay, so you've been waiting for examples and I'll give you a few.


My classic example from one of my earlier weddings was hands down the best example I have when I'm asked about fixing a difficult situation.


A May wedding was being planned and due to the amount of rain, I asked the tent vendors to setup the tent a week early so we were sure that the reception ground had time to dry.  They setup the tent and we had a long week of time that the reception area should have been drying.  Well, when we went to setup the wedding, the staff was setting up tables and hurrying along to get the chairs up, linens on and settings out before the florist arrived.  Halfway through setup, we realized half the tables were "crooked" and I asked the staff to go back and setup again.  Well, come to find out that the week of drying, hadn't really dried anything out.  The ground was soaked, wet and mushy and the tables were sinking into the ground.  There was NO indoor space available so we had to work with the outdoor swamp space.  We ended up having spare wood planks for the  fire-pit that we had at an even the night before.  We broke them up and used them under each leg, of each table to stop the sinking.  The tables stayed up, but halfway through the event, everyone was covered in mud. Thankfully, it was a great group and most of them ended up barefoot and dancing through the night.  The bride had no idea the tables were sinking, that they had sunk into the ground at one point and she just enjoyed her time. 

There was really no way to be ready for that and had the wood not been in the truck, I'm not exactly sure what we would have done but now I know.  If this were to happen again, we'd know what to do.  Hopefully, it doesn't happen again.  Hopefully and now I know that a week isn't long enough to dry out a field.  Lesson learned.  


Other, shorter examples.
Problem- DJ not showing up (this situation proved that you should always take your planners recommendations, NOT use someone that you "found" that is "cheap)
Solution- Call vendors in the are and find a DJ available that evening, offer to pay them LOTS of money and have them show up, on time and ready to play the music that is on the music list that the planner SHOULD have on hand.  


Problem- Bride realizes the garter she had is lost and now she has nothing for the garter removal ceremony.
Solution- This is an easy one as you should always have a backup for everything in your "wedding emergency kit."


Problem- Limo service leaves hotel with all of your wedding guests, except Great Grandma and Grandpa.  
Solution


So, those are just a few, but the list is endless.  There is usually something that happens at each wedding that makes you, the planner, realize how lucky the bride was to have you there.  Sometimes, they never know, but that's the point.  


Happy Planning!  
Client Feedback- Jason & Annie January 2010
I love hearing back from brides and grooms after their wedding.  Annie & Jason were kind enough to fill me in on their feedback and I've even have some great photos from their wedding to share! 

Here is what they had to say about All Events Planned, wedding planning services. 




















 

Q: What made you decide to hire a wedding planner?
A: We felt a wedding planner is able to bring up all of the important details that we would have forgotten if we planned the wedding & reception just by ourselves.

Q: What types of things attracted you to each planner that you interviewed?
A: We stopped after the first interview!

Q: What was something you found that made you WANT to hire a certain planner?
A: She asked questions and brought up points that we did not think to even plan for during the wedding ceremony and/or reception. She respected us wanting to use our own ideas and we really appreciated that.

Q: What was the best thing your wedding planner did for you?   
A: Everything! She took control at all of the most important transition points of the night; she could look ahead to make sure that things flowed very smoothly, and addressed things before they became an "issue". Took all of the stress away.

Q: What was something your planner did that you would never have thought of doing?
A:
One thing? Let's see...how about setting aside an area for gifts, and coming up with a way for the gifts and cards to be transported away from the reception without us having to worry about it. Also, making sure that the transitions were not distracting; she knew exactly what to do, and just said, "Let me take care of this..."

Q: Did you feel that your wedding planner was worth the cost?
A:
Absolutely. We would recommend her to everyone we know that's planning anything at all, for anything, ever.


Q: Was there anything you would have changed about your experience with your wedding planner?
A: Paid her more! (If one more client answers that way, I'm raising my pricing, lol)


Q: What was something you wish you would have known before hiring your planner?
A:
That a planner makes EVERYTHING easier, and really they are there to iron out every detail. We wish we would have started talking to her a lot earlier.


Q: Is there any situation where you could see why a bride would NOT want a wedding planner?
A: Only if she's insane! (I love that answer)


Q: Any other input you have on your process with your wedding planner (me) any advice, ideas or feedback, it is all welcome. 
A: Her associate was a great help as well; both of you made our day perfect and we still talk about the fact that our day would not have been as special without your help. It was amazing!

Now you can see why I love hearing back from bridal clients.  They have the most wonderful things to say and nothing makes a planner feel better than knowing she made someone's most important day, even better!!  Have you asked your clients to give feedback on your services?  I bet you'll be just as thrilled with what they have to say.  If you are a bride who has hired a planner, why not send her/him over a thank you note right now, it is the best thing a planner can receive. 

All photos were taken by Pulp Foto.  You can visit their site at http://www.pulpfoto.com/